Processing of potential members' personal data for recruitment purposes
Have you been contacted by Unionen with the purpose of recruiting you as a member?
In order for Unionen to succeed with what we want to improve in the labour market, we need many members. Recruiting new members is therefore a central part of activities in Unionen, in order to become more powerful in the Swedish labour market.
Unionen takes a number of actions with the purpose of recruiting new members. Within the framework of these activities, personal data are processed in accordance with the EU General Data Protection Regulation 2016/679/EU ("GDPR") and the supplementary Swedish Data Protection Act (2018:218).
For processing as described in this text, Unionen, CRN 802001-5759 (hereinafter "Unionen", "we" or "us") are responsible for your personal data.
You will find information below on how Unionen processes personal data on potential members within the framework of its recruitment activities.
Unionen takes your privacy very seriously. Your personal data will be treated with care and in accordance with legislative requirements. Unionen considers this both self-evident and a crucial issue of trust. Openness and transparency are keywords regarding our processing of your personal data. We hope that this information text will give you a clear picture of how we process your data as a member, and will allow you to feel trust in how we will handle your data.
We take a number of measures at Unionen to ensure the protection of your personal data, whether they have been taken directly from you or from another source. Among other measures, we have appointed a data protection officer whose primary task is to ensure that we fully comply with the applicable laws, rules and internal guidelines. You will find contact details for the data protection officer at the end of this information text.
Within the framework of your membership of Unionen, data is processed for a variety of different purposes. Such processing is described separately from this text under www.unionen.se/in-english/privacy
In addition to this general text, under certain circumstances we can provide you with additional or separate information regarding specific personal data processing. In such cases, supplementary information applies in addition to and with precedence over this general text.
Personal data that Unionen may process about you for recruitment purposes can be obtained from a number of different sources.
- From yourself, for example, in connection with your application for membership or other notification of interest
- From companies and other parties such as universities and the Swedish Board of Student Finance (CSN), which provide address lists,
- From people who have told us that you may want to become a member
- From employers
The personal data we receive from other sources than yourself may include names, personal identity number, contact details such as your phone number, address, e-mail address and information on other digital contact paths. We may also collect data on your education and related matters from educational institutions.
In order to process personal data, a legal ground for such is required.
In summary, we may process your personal data for the purposes of recruitment with the support of one or more of the following legal grounds:
- Consent - you have given explicit consent to the processing of your personal data for one or more specific purposes.
- Contract - The processing of your personal data is necessary for the performance of a contract between you and Unionen (membership) or in order to take steps at the request of you prior to entering into a contract.
- Balance of interests - The processing of your personal data is necessary for purposes concerning Unionen’s or a third party’s legitimate interests, provided that your interests or fundamental rights and freedoms are not more important.
In our recruiting activities we may process your personal data for the purposes and on the legal grounds shown below. It is important for us that you are always informed of what we do with your personal data, and for this reason the list below will be updated whenever new processing is introduced.
| Purpose | Legal basis |
| Processing your application for membership after a letter of interest. | The processing is necessary in order to take steps at the request of you prior to entering into a contract. |
|
Marketing membership and recruiting new members, including
|
Balance of interests, in which our legitimate interest is to market membership and become more powerful in the labour market by optimising our marketing campaigns. |
|
Marketing membership and recruiting new members through the use of health data, etc., including
|
Processing only takes place after we have obtained explicit consent from you. |
| Financial control, book-keeping and accounting. |
Processing is necessary to fulfil a legal obligation. Balance of interests, wherein our legitimate interest is to carry out cost-effective and relevant activities. |
Finally, Unionen may process your personal data in accordance with what is required by the law.
Unionen tracks online traffic through the use of cookies. You can find more information about our cookie policy at https://www.unionen.se/om-unionen/om-unionens-webbplats.
The following applies to the processing of personal data that Unionen carries out with your consent.
Giving your consent to the processing of personal data is always voluntary.
You can withdraw your consent for specific processing at any time. Such a withdrawal will not affect the lawfulness of our processing your personal data before your consent was withdrawn.
If you do not consent to certain processing or you withdraw consent which you have previously given, we will not process your personal data for the purpose in question.
For those purposes and with the support of the legal basis referred to above, your personal data may be disclosed to external parties such as various partners.
We may also transfer your personal data to suppliers and other partners who carry out processing of your personal data on our behalf. In such circumstances, we will take the appropriate measures through agreements to ensure the correct and legal processing of your personal data. Here are some examples of types of external parties:
- Suppliers of IT systems and IT services
- Companies engaged in marketing of membership on our behalf
- Printers for the printing and delivery of marketing material
In some cases we may also be obliged by law, judgement or decision to disclose your personal data to the authorities.
4.1 Recipients outside the EU and EEA
Your personal data will as a main rule not be processed by Unionen or external parties outside the EU and EEA.
You will find more information about Unionen’s cookie policy at https://www.unionen.se/om-unionen/om-unionens-webbplats.
If Unionen engages personal data processors outside the EU and EEA we will take appropriate protective measures to ensure that your rights and freedoms are safeguarded, such as through standardised data protection agreements.
Your personal data will be stored during the time that Unionen is obliged to save the data in accordance with applicable laws and/or collective agreements.
For personal data/processing where there is no legal or collectively agreed obligation or regulation to define a certain period of time for the storage of your personal data, the principle used to determine the storage period is that your personal data will not be stored for longer than is necessary for the purposes for which the data are processed.
In cases where there is no previous relationship between Unionen and you as a potential member, your personal data are deleted as soon as possible after they have been used. Personal data are not saved for recruiting purposes for longer than three (3) months from the date on which they were obtained.
Unionen takes appropriate technical and organisational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised sharing, unauthorised access and other unlawful or unauthorised methods of processing personal data.
We apply special procedures and systems to protect against unauthorized access to your personal data. Access to your personal data only takes place by personnel who are specifically listed and subcontractors to Unionen who are governed by special agreements. In order to further regulate access to your personal data, we have created different authorisation levels for case types and tasks. The system is also protected against unauthorised access by firewalls, among other methods.
Personal data saved in the form of documents that are manually processed are kept in locked rooms with limited access. All of the personnel at Unionen and employees of subcontractors who are granted access to your personal data are obliged to keep your data confidential.
Those of you who have registered with Unionen have a number of rights, as shown below. You can find contact details for Unionen, as personal data controller, at the end of this text.
- Right of access - You have right of access to your personal data, meaning that you have the right to obtain confirmation of whether your personal data has been processed and, if this is the case, you also have right of access to the personal data and certain additional information on the processing.
- The right of data portability - You have the right of data portability, meaning that under certain circumstances you have the right to be informed of personal data that you have provided to us so that you can send it to another personal data coordinator.
- The right of rectification - You have the right to have incorrect information about you corrected, completed or supplemented.
- The right of erasure - You have the right to have your data erased, if
- the data are no longer necessary for the purpose for which they are processed,
- you withdraw your consent for certain processing and there are no legal grounds for Unionen processing the data;
- your data have been processed unlawfully, or
- the processing of your data is not necessary to comply with the applicable legal requirements, to determine, exercise or defend legal rights and/or authorised for archive or research purposes.
- The right to withdraw consent - If you have given explicit consent to certain processing, you always have the right to withdraw your consent.
- The right to object regarding balance of interests - When processing is carried out with the support of so-called balance of interests, you have the right at any time to object to the processing.
- The right to object to direct marketing - You have the right at any time to object to the processing of your personal data for direct marketing purposes. Your personal data will no longer be processed for such purposes.
- The right of restriction - You have the right to have your data restricted if you contest the accuracy of the data or if you have objected to the processing as above; in both cases during the time that we are investigating and checking your request.
- The right to complain to the Swedish Data Protection Authority - You have the right to complain to the Swedish Data Protection Authority if you consider that we are processing your personal data unlawfully.
In case you have any questions about the processing of your personal data, please contact us. The easiest way is via the contact page that you will find through the link below. You may also contact our data protection officer.
8.1 Contact details for the personal data controller:
Unionen, CRN: 802001-5759
Unionen
105 32 Stockholm
8.2 Contact details for Unionen’s data protection officer:
Attn: Dataskyddsombud
Unionen
105 32 Stockholm
dataskyddsombud@unionen.se
