Minutes of meeting - Annual local union meeting (AGM)
The template can be edited to suit your meeting and agenda

Annual local union meeting (AGM) minutes State year

State the name of the club

Time
State date between State time and State time.

Venue

State venue.
Present
State number of people (see appendix with list of those present) Or state names.
Those entitled to vote
State number of members.

§ 1	Opening of the meeting
Chair State name wishes everyone welcome and declares the Annual local union meeting (AGM) open.

§ 2	Statutory notice of the meeting
Chair State name reports that the notice and agenda were sent on State date to all members.

The Annual local union meeting decides
that the annual local union meeting was duly convened as per statutes.

§ 3	Adoption of voting register
State name reports how many members entitled to vote are present.

The Annual local union meeting decides
to confirm the voting register at State number members entitled to vote.
to co-opt State name (where appropriate).
to consider the voting register to have been confirmed.

§ 4	Adoption of agenda
State name reads out the club committee board’s proposed agenda.

The Annual local union meeting decides
to adopt the agenda in accordance with the club committee board’s proposal.

or
to adopt the agenda with the following additions/amendments: State additions/amendments.

§ 5	Election of chair and secretary
The nominating committee (alternatively the club committee board or the annual local union meeting) proposes that State name be elected meeting chair.
The nominating committee (alternatively the club committee board or the annual local union meeting) proposes that State name be elected secretary.
The Annual local union meeting decides
to elect State name as chair.
to elect State name as secretary.

§ 6	Election of adjuster
The annual local union meeting proposes State name and State name as adjuster.
The Annual local union meeting decides
to elect State name and State name as minutes adjuster

§ 7	Election of tellers
The Annual local union meeting proposes State name and State name as tellers.

to elect State name and State name as tellers.

§ 8	Proposals and motions submitted

No proposals or motions have been submitted to the annual local union meeting.

or

Motion number State number:
State motion heading has been submitted by State name with a proposal to State to-clause or whatever has been proposed.

The Annual local union meeting decides (if relevant)
to State what was decided motion number State number

§ 9	The board’s annual report and annual accounts
State name presents the annual report and annual accounts for the previous year’s activities.
The Annual local union meeting decides
to approve the annual report and file it.
to approve the annual accounts and file them.

§ 10	Auditors’ report
State name presents the auditors’ report for the previous financial year.
The Annual local union meeting decides
to approve the auditors’ report and file it.

§ 11	Procedure regarding surplus or deficit in year-end accounts
State name reports on the results of the year-end accounts.
(Where relevant) The branch board proposes that State surplus/deficit be carried forward to the year’s accounts.

The Annual local union meeting decides (if relevant)
that Select surplus/deficit be carried forward to the year’s accounts.

§ 12	Discharge from liability for board
Meeting chair State name proposes that the Annual local union meeting grant the club committee board discharge from liability for the previous year’s activities and administration.
The Annual local union meeting decides
to grant the branch board discharge from liability.

§ 13	Decision on any local union membership fee

State name presents the branch board’s proposal for branch membership fee.

The Annual local union meeting decides
that branch membership fee for the forthcoming year of activity Select object and will amount to SEK State amount per Select month/year.

or
that no branch membership fee will be charged for the forthcoming year of activity.

§ 14	Decision on number of members of the club committee (minimum of three)
The nominating committee proposes State number members.
The Annual local union meeting decides
to set the number of members of the board to State number.

§ 15	Election of chair

The nominating committee proposes that the Annual local union meeting decides that State name be elected branch chair.

The Annual local union meeting decides
to elect as chair State name for Select 1 or 2 year(s).

§ 16	Election of club committee board
The nominating committee proposes that the annual local union meeting decide to elect the following persons to the club committee board (Deputies can also be proposed and elected):

State name, State name, State name, State name, State name, State name, State name.
(Where relevant) At the meeting in session, the following persons have been put forward: State name and State name.
The Annual local union meeting decides
to elect as board member State name for Select 1 or 2 year(s).

to elect as board member State name for Select 1 or 2 year(s).

to elect as board member State name for Select 1 or 2 year(s).

to elect as board member State name for Select 1 or 2 year(s).

to elect as board member State name for Select 1 or 2 year(s).
(and, where relevant)

to elect as board deputy State name for Select 1 or 2 year(s).

to elect as board deputy State name for Select 1 or 2 year(s).

§ 17	Election of auditors and deputy auditor
The nominating committee proposes State name as auditor and State name as deputy auditor.

The Annual local union meeting decides
to elect State name as auditor for Select 1 or 2 year(s).
to elect State name as deputy auditor for Select 1 or 2 year(s).

§ 18	Election of regional council representative and deputy

The nominating committee (alternatively the club committee board or annual local union meeting) proposes State name as regional council representative and State name as their deputy.

The Annual local union meeting decides

to elect State name as regional council representative.

to elect State name as deputy regional council representative.

§ 19	Election of nominating committee and convenor

The Annual local union meeting proposes to elect State name and State name to the nominating committee.
The Annual local union meeting decides
to elect State name and State name to the nominating committee.
to elect State name as convenor for the nominating committee.

§ 20	Closing of the meeting
Meeting chair State name thanks all those present and declares the Annual local union meeting closed.

Secretary:
……………………………………

State name

Meeting chair:

……………………………………

State name

Minutes adopter:

……………………………………

State name